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Prospective Organizers
Application Form
Introduction
Who Should Apply
Responsibilities
Code of Conduct
Organizer Benefits
Resignation Benefits
Team Cancellations
Other FAQs
Active Teams/Organizers
How To's
Events Checklist *
New Team Instructions
Recruiting New Organizers
Co-Hosting Events
Local Promotions
Money Matters
Photo Guidelines
Raffle Giveaways
Venue Criteria
Reference
2008 Event Schedule
Year-end Closeout
Member Newsletters
Promotional Materials
Email Settings
Logos & Templates
Recipes for Failure
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Happy Hour Checklist
If you expect delays in meeting the due dates, please inform the Program Director asap (more).
Pre-Event Activities
- Secure venue and post the venue blurb online
Due Date - 1st of the month (or at least 30 days in advance)
 
Once the venue blurb is posted, RSVP for your own event and then download your RSVP Guest List to make sure that a) you know how to do this, and b) the system is working properly.
- Promote locally
This is the most important step in attracting high turnouts.
- Reconfirm with venues before the event
- Confirm Event Sponsor(s) and Co-Host(s)
Event Activities
- Arrive early to setup and bring:
a. Your RSVP Guest List
b. RSVP Incident Report What is this?
c. Digital Camera
d. Promotional Materials
- Set-up registration table
(separate tables for Sponsors and Guest Hosts, as needed)
a. Check off RSVP Guest List
b. Complete RSVP Incident Report
c. Collect Door Fees & Issue Name Tags
- Throughout the Event
a. Take photos & note legal obligations
b. Mingle with Guests (not fellow Organizers)
c. Help with Introductions
Post-Event Activities
Due Date - the weekend immediately following the event
- Upload event photos
- Transfer Corporate Fee What is this?
- Pay Webmaster Fee What is this?
- Submit Event Summary Report
- Submit RSVP Incident Report What is this?
Post your next venue blurb on or before the 1st.
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